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Jurisdictional Closures for January 2019

Please see the list below for Jurisdictional Closures for January.  Dates and information are subject to change.

Date: Holiday: State:
Jan 1st New Year’s Day All national, state and local offices are closed
Jan 1st & 2nd New Year’s Observed TN
Jan 12th
Lee Jackson Day
VA
Jan 21th
Martin Luther King Day
All national, state and local offices are closed


Please check out our blog posts throughout the month for any last minute changes or updates from these or any other state or local office.

Closures office closedIf you have any questions or need assistance, feel free to contact us at 800-346-4646 or via email at info@incserv.com.

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5 Things Companies Should Know So They’re Not Left in the Cold

Going into a new year, many companies consider whether their current registered agent is providing the most bang for their buck. Researching these different service providers can become tedious, especially when there are numerous registered agent companies that provide a multitude of services. Here are a few things that companies should know before selecting a registered agent.

Stuck With A Scrooge?
Your new registered agent should provide you with a professional service. This means, a company available to you many hours of the day and in multiple, yet strategic, locations. For example, Incorporating Services’ headquarters is located less than five miles from the Delaware Secretary of State. This ensures documents are filed in a timely manner and our response time to clients is swift and breezy. We also have a location in Washington D.C. where a bustling city, with several local and federal level authorities, can be cumbersome for clients to be in multiple places, handling documents themselves; having agents already in the city helps lessen the burden.

The Gift You Give Yourself
A registered agent should be transparent about annual representation fees and not full of stocking stuffers. There are agents out there that promise a small fee for the first year and then double or triple that price for the second year of representation. Incorporating Services has a flat fee for their registered agent services of $120 a year per entity per appointment. This works out to $10 a month to ensure your company remains in compliance with the state and that legal documentation quickly sleds over to our clients.

companies accomplishment agreement business 1249158Santa’s Helpers
Providers that have been in operation for many years yield a better quality of service. Although a newer company’s employees may have the expertise, something is to be said about having a face in the registered agent community as well as perfecting a craft- and we’re not talking about those Christmas cookies. Incorporating Services has over 45 years of registered agent experience and we continue to grow and educate ourselves to assure we are providing the best quality experience for our clients. Additionally, we are equipped to serve entities in all 50 states. Keeping entities in good standing is crucial for a company, especially if they plan on applying for a loan, qualifying in other states, dealing with a court matter, and/or other business transactions. With Incorporating Services, you can be certain your company is properly represented and managed nationwide.

Coverage for Your Sleigh, too? You Bet!
A quality registered agent company will offer a variety of services that alleviates stress for clients so they can concentrate on operating their business. Incorporating Services provides an Annual Report Filing Service (ARFS), where we file annual reports/statements of information, etc. and pay the taxes on behalf the entity. Additionally, we offer Mail Forwarding, for mailings that are not part of the registered agent services, and Virtual Office where we provide your business with a commercial business address and a unique suite number.  We also provide services for clients with boats and handle boat registrations with Delaware Department of Natural Resources and Environmental Control (DNREC) and renewals with the Coast Guard.

The Perfect Toy For Every Good Little Girl and Boy
If one thing is certain, having various ways to contact your registered agent is vital especially when filing documents. For this reason, Incorporating Services has several ways for clients to contact them. First, by phone at (800) 346-4646, representatives are available Monday through Friday from 8:30 a.m. until 8:00 p.m. We can also be reached by mail- 3500 South DuPont Highway Dover, DE 19904, by email- info@incserv.com, and by fax- 302-531-3150. We also have a live chat option that is available Monday through Friday until 5:00 p.m. However if you prefer to discuss your business in person, we do allow appointments and walk-ins to “Prancer” on in Monday through Friday from 8:30 a.m. until 5:00 p.m.

Now that you know more about what to consider before choosing a registered agent company, we do hope that you choose Incorporating Services, Ltd. as your registered agent for the New Year. For more information, please visit our website at www.incserv.com. We hope you have a wonderful holiday season!

Amanda Archambault, Registered Agent Associate

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Wrapping Up Your Company: The Importance of the December 31 Deadline

So you’ve decided you don’t need your Delaware LLC or corporation any longer, and you’ve closed the doors on it.  It’s the end of the year, and you’ve got everything squared away to file the last tax return with the IRS, so you’re done, right?  Not so fast!  An integral part of wrapping up your company completely is to close your company with The State of Delaware!

It’s very important to have your LLC/LP cancellation or your corporation dissolution submitted to Delaware on or before December 31st.  And just in case there is a snafu in the process, it’s always better to begin the process of wrapping up your company early rather than last minute.

Delaware LLCs or LPs

To close your Delaware LLC or LP, you need to file a Certificate of Cancellation with the State of Delaware’s Secretary of State Office.  You will also have to pay your 2018 taxes at the same time.  If you have not paid your 2017 taxes, you will also be responsible for these as well before you can file the cancellation.

Delaware Corporations

Corporations can be a little trickier.  First, you will need to file your 2018 annual report with the State of Delaware and pay the applicable taxes, along with your 2017 if that has not yet been filed.  Next, you will file a Certificate of Dissolution.  But there are six different dissolution forms for profit corporations to choose from, each with different fees.  How do you know which one to choose?  Don’t forget that Incserv has knowledgeable staff ready to assist you with wrapping up your company!

Closing Your Company after 12/31wrapping up your company shutterstock 566698636

So what’s the big deal about the December 31st deadline?  Well, if Delaware does not receive your cancellation or dissolution by the end of the year, they will require you to file your 2019 annual report and/or pay your 2019 taxes, even if you are only one day in 2019!  Delaware also does not prorate taxes, so you would be responsible for paying the entire amount, even if you do not consider your company active any longer.  This is why wrapping up your company by 12/31 is so important!

Let Incserv Help!

You can certainly file your cancellation or dissolution with the State of Delaware directly, either via fax, regular mail, or in person, but many of our clients rely upon our expertise and efficiency when it comes to winding down their company before the end of the year.  Why Incserv?  We work quickly and accurately to ensure the paperwork is completed and submitted to Delaware in a timely manner in order to save you money and to make sure your company is closed properly with the State of Delaware.

End of Year Slowdown

One of the difficulties with wrapping up your company at the last minute is that everyone is doing the same thing at the same time!  As such, Delaware’s processing time slows down considerably.  If you file on a routine basis directly with the State of Delaware around or after mid-December, the usual two- to three-week turnaround time is basically at a stand-still, as is Incserv’s usual two- to three- business day turnaround time for routine work.  It is unlikely you will have the filed evidence in-hand before the end of the year without expediting.  However, if the dissolution or cancellation is submitted and in the State’s hands by December 31st, the document receives the submission date for its file date, effectively wrapping up your company by  year-end.

If you would like the evidence in-hand before the end of the year, we can accommodate that as well!  Simply let us know you want to file on an expedited basis (there are many options available, from next day to one hour).  Although the State stops guaranteeing the exact turnarounds at some point in December, you would still have your evidence in-hand a lot faster than filing routine.

Do you have any questions about wrapping up your company with the State of Delaware?  Feel free to send us an email at orders@incserv.com or give us a call at 800-346-4646.

Sara Flanagan, Systems Analyst

 

 

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Holiday Closures from Incserv

*Update

Due to the end-of-year holidays, many jurisdictions will be closed and/or will have modified hours throughout December.   If you have questions regarding a specific jurisdiction, please contact.

Monday, December 24th:

*Incserv Offices – Closed
*Delaware Secretary of State (DE SOS) – Closed

holiday balls bow boxes 237904Tuesday, December 25th:

Incserv Offices – Closed
Delaware Secretary of State (DE SOS) – Closed

Monday, December 31st:

Incserv Offices – Open until 9:00 PM (ET)

Delaware Secretary of State (DE SOS) – Closing at 8:00 PM (ET)
All 30 Minute and One-Hour filings must be received by the DE SOS by 6:00 PM (ET). Two-Hour filings must be received by 5:00 PM (ET).  All other cut-off deadlines remain the same. To meet these deadlines, Incserv must receive all filings AT LEAST 15 MINUTES before the DE SOS corresponding cut-off times.

Tuesday, January 1, 2019:

Incserv Offices – Closed
Delaware Secretary of State (DE SOS) – Closed

If you have questions or concerns, please contact our office at 302.531.0855, 800.346.4646 or orders@incserv.com.

Have a Safe & Happy Holiday! 

Incserv’s extended hours: Dec 26th – Jan 4th open 8:30 am to 9:00 pm (ET) (5:30 am to 6:00 pm PT).

 

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Coast Guard Fraud Alert!

Fraud Alert: In order to register a boat with the US Coast Guard a renewal must be filed each year with the National Vessel Documentation Center (NVDC). There are many companies out there attempting to pass themselves off as the National Vessel Documentation Center or associates of the NVDC in order to solicit payment from vessel owners!

According to the U.S. Department of Homeland Security’s website, these companies may also attempt to issue fake forms of documentation, including travel letters and/or permits that “authorize” the operation of your vessel. Allow this blog to a serve as a friendly reminder to ALWAYS read the fine print to avoid being scammed by an impostor or a third party. If you receive a letter in the mail pertaining to your Coast Guard renewal filing and are unsure of its legitimacy, you can contact NVDC directly or feel free to contact Incserv via email at info@incserv.com or via phone at 301-531-0855. If it turns out that you have Fraud Alert iStock 914924754received a fraudulent piece of correspondence, complaints can be made through the Federal Trade Commission’s (FTC) website at https://www.ftc.gov/.

If you would like assistance with renewing your Coast Guard registration (legitimately), Incserv is happy to assist! For assistance, please feel free to contact us via the above phone number or email address and don’t forget to ask us how we can automate your renewal next year and the following years as well. Yes, you read that correctly, no more having to reach out to the Coast Guard to manually renew your registration! For more information on boat renewals for the Coast Guard or Delaware, be sure to check out our boat blog series at the following link: https://incserv.com/blog/boat-registration-series-part-3-us-coast-guard-vessel-documentation/ .

Steffan Bradford, Compliance Team Leader

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DE Secretary of State Luncheon – Cut Off Times Altered!

On Friday, December 14, 2018 an Employee Recognition Luncheon is planned for all the employees of the Delaware Secretary of State – Division of Corporations.  State services have been altered.

All 30 Minute and One-Hour service filings must be received prior to 5:00 PM (ET) and Two-Hour service filings will need to be received prior to 4:00 PM (ET).  All other cut-off times will remain unchanged.

The DE Secretary of State will not be available between 11:00 AM and 2:00 PM (ET). All 30 Minute, One-Hour and Two-Hour filings will not be processed during this time.  Filings which need attention should be received by the DE Secretary of State prior to 10:00 AM.

We will be able to secure filing dates and times until 10:30 PM (ET).

Luncheon iStock 105865346To meet these deadlines, Incserv must receive all filings AT LEAST 15 MINUTES before the DE Secretary of State corresponding cut-off times.

If you have questions or concerns, please contact our office at 302.531.0855, 800.346.4646 or orders@incserv.com.