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Beware the Ides of March: Effects of Losing Your Registered Agent

The Ides of March was not always associated with an omen of death like we see in William Shakespeare’s Julius Caesar. “Ides” is a word for the middle of the month and historically lines up with dates in which bills became due. Although modern times have shifted in regards to due dates of different bills, not paying bills still have their consequences. An example today would be the due dates for Delaware Franchise Taxes. Not paying the tax in a timely fashion can result in a bad standing status, penalties, and the possibility of the entity going void. Similar ramifications happen when failing to maintain a relationship with your registered agent.

All entity types are required to have a registered agent on file if they do not have a physical presence in the state in which they conduct business. This requirement surfaces from a need for a physical location in order to serve service of process and deliver correspondence from the state and government including tax notices and IRS documents. As a company, keeping up with the requirements of the state is just as important as maintaining a working relationship with your registered agent company. If payments or communication ceases with your registered agent, they can take action to remove their name from your entity leaving your company at risk. Here are some ways in which your company could be at risk by not maintaining a registered agent.

Who’s In Your Ranks?

Not keeping your registered agent up-to-date with some of your company’s changes can negatively impact the future of your company. For example, if your growing office needs to change location, you need to notify your registered agent as soon as possible, so you are sure to receive state government mail, SOP, tax notices, etc.to your new address. Additionally, if there is a change in contact person, we also need to be made aware of that transition. Being able to deliver important documents quickly is a priority.

Don’t Lose Your Forum

If your company does not receive information about annual report notices, tax notices, license renewals, etc. because the registered agent does not have accurate contact information, due dates can be missed which ultimately could land your company a bad standing status. Bad standing statuses can prevent you from qualifying in other states, opening bank accounts, and even brMarch signed doc 2018inging a lawsuit in the state. It is imperative that your company be in a good standing status to ensure swift and accurate actions can be made.

Don’t Let Caesar Rule Your Empire

In many states, after so many reports/renewals/taxes have gone unpaid/unfiled, the state will take action to dissolve your company rendering it unable to legally operate. If the state forces your company into an “administrative dissolution/administrative revocation,” you can lose your limited liability protection and become personally responsible to creditors. Additionally, some states can give your company’s name away because it is not considered an active company anymore. Staying away from administrative dissolution is a top priority.

Don’t Battle the Tax Collector

Once your company falls out of compliance, you will be responsible for paying penalties, fines, and possibly having to fill out documentation to reinstate your company. Furthermore, some states will still leave you financially responsible for taxes on the entity because the company was not properly shut down.

Veni, Vidi, Vici!

Naturally, all of these risks can be avoided by keeping your relationship with your registered agent company healthy and thriving. Incorporating Services, Ltd. sends out an Entity Contact Update Form with our annual renewal bill each year so that clients can inform us of any internal changes that may affect the company receiving notices in a timely fashion. As always, we are also available by email, phone, and live chat five days a week. You can also visit our website for additional information and assistance to keep your company in compliance. With help from Incorporating Services, Ltd. (or your registered agent), having to “Beware the Ides of March,” or any month, will be a thing of the past.

Amanda Archambault, Registered Agent Associate

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Delaware Secretary of State Luncheon – Cut Off Times Altered!

On Friday, March 29, 2019 an Employee Recognition Luncheon is planned for all the employees of the Delaware Secretary of State – Division of Corporations. State services have been altered.

All 30 Minute and One-Hour service filings must be received prior to 6:00 PM (ET) and Two-Hour service filings will need to be received prior to 5:00 PM (ET).  All other cut-off times will remain unchanged.

delaware LuncheonWe will be able to secure filing dates and times until 10:29 PM (ET).

To meet these deadlines, Incserv must receive all filings AT LEAST 15 MINUTES before the Delaware Secretary of State corresponding cut-off times.

If you have any questions or concerns, please contact our office at 302.531.0855, 800.346.4646 or orders@incserv.com.

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Jurisdictional Closures for April 2019

Please see the list below for Jurisdictional Closures for April.  Dates and information are subject to change.

Date: Holiday: State:
April 1st Cesar Chavez Day (Observed) CA
April 15th Patriots Day ME, MA
April 16th DC Emancipation Day DC
April 19th Good Friday CT, DE, HI, IN, KY, LA, NJ, NC, ND, TN, TX
April 22nd Confederate Memorial Day AL, GA
April 26th Arbor Day NE
April 29th Confederate Memorial Day MS

closures office closedPlease check out our blog posts throughout the month for any last minute changes or updates from these or any other state or local office.

If you have any questions or need assistance, feel free to contact us at 800-346-4646 or via email at info@incserv.com.

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Incserv’s MD Office reminds you that Annual Reports & Personal Property Reports are due by April 15th!

We promised you more news out of Maryland in our Announcement about opening our Annapolis Office and the services we offer there.  What better to talk about today but the Maryland Annual Reports & Personal Property Reports are due by April 15thThey are due for ALL Domestic and Foreign entities registered with the Department of Assessment and Taxation.  But did you know that Maryland doesn’t send you a reminder about these reports?  Or if you miss just one filing you will become Forfeited?  Finally, to be Reinstated is costly and time-consuming!  Don’t worry — we’ve got you covered with our Annual Report Filing Service or our Annual Report Monitoring Service!

  • Annual Report Filing Service: Did you know the State made a change to their reporting and now only require an Annual Report* for some entities? Sign up for ARFS and we’ll take the worry off of you to file your Annual Report each year!
  • Annual Report Monitoring Service: If you are still required to file a PPR*, we can offer you ARMS to remind you that the filing is coming due and avoid the costly error of missing the due date!Reports shutterstock 157681091

If you’d like more information about our services in Maryland our would like to learn more about our compliance services, please call our main number at 800.346.4646 or email us at info@incserv.com.

Stay tuned to this blog series as we announce new services and information about our new Maryland Office in the historic capital city of Annapolis!

*the Annual Report has a series of four YES or NO questions which will guide you to whether a PPR is required.

Lucy Rose, Project Manager, Product Research and Development

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Part One – A Primer on Apostille, Authentication and Legalization Processes

Today we begin a series of posts related to the process of legalizing documents for use in foreign jurisdictions.  The legalization process is designed to provide foreign governments, including civil and judicial officials, assurance the documents which have been issued abroad are authentic and ready for use.

What Are the Apostille, Authentication and Legalization Processes?

The legalization process provides foreign governments, including civil and judicial officials, assurance that documents, which have been issued abroad, are authentic and ready for use.

Authentication and legalization is typically a two-step process (sometimes referred to as “full legalization”) requiring documentation review by local, state and/or federal government to determine a document’s authenticity before submission to an embassy or consulate office for placing of its stamps, seals, and signatures signifying its approval to proceed with foreign use.

The October 5th, 1961 Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents, or Apostille Convention, simplified the process a great deal through a document called an apostille, which eliminates the need for embassy or consular legalization. As of February 20, 2019, 117 countries are parties to the convention. A full list of contract parties is available on the HCCH website.

When can an Apostille used?

An Apostille can be used when BOTH originating and destination or receiving countries are contracting states.  For documents originating in the U.S. destined for a country that is not a member of this Hague Convention, there are more and various steps involved to legalize a document.

What is required for your specific documents will depend on:

  • Intended purposeslegalization signed doc 2018
  • Originating country
  • Destination country
  • Type of documents

Types of Documents Requiring Apostille and/or Legalization

Some documents requiring authentication/legalization for foreign use are personal business documents (e.g., Powers of Attorney, Secretary Certificates, etc.), documents issued by state government (e.g., certificates of good standing and certified copies), and documents issued by the federal government.

Public versus Private Documents

The process varies depending on whether you are legalizing public documents, such as certified copies or court documents, or private documents, such as corporate bylaws for a U.S. company or a private contract.  Patent and trademark documents issued by the U.S. Patent and Trademark Office are the most common public documents requiring the Apostille, Authentication, and Legalization process.

You can learn more about our intellectual property services here (link: https://incserv.com/federal-agency-embassy-services/intellectual-property/?v=7516fd43adaa )

We’re here to help!  Contact us at info@incserv.com if you’d like some help with the service.

 

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Incserv Announces Their New Maryland Office in Annapolis!

We are excited to announce the opening of Incserv’s Maryland Office in historic Annapolis!  Located just steps away from the capital building in Annapolis, our Maryland office is ready to serve your needs.  We provide registered agent and corporate and UCC services, as well as agent representation and maryland shutterstock 551987692 1Secretary of State for Certifications and Apostilles. If you need to file over the counter in the capitol, or register your boat in Maryland, or simply need a registered agent in the state, we are your local experts!

If you’d like more information about our services in Maryland, please call our main number at 800.346.4646 or email us at info@incserv.com.

Stay tuned to this blog series as we announce new services and information about our new Maryland Office in the historic capital city of Annapolis!

Lucy Rose, Project Manager, Product Research and Development