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UCC Searches – Multiple Debtors, Multiple Jurisdiction Searches… We Can Handle It!

For the eighth installment in our series on The Perplexing World of Uniform Commercial Code Demystified, we’d like to talk about large project style requests or Multiple Debtors, Multiple Jurisdiction Searches… We Can Handle It!

There you are, losing sleep over that massive closing coming up.  You require Debtor Due Diligence on Multiple Debtor companies and individuals, in Multiple Jurisdiction locations.  Maybe you even need Certified Copies of Charter Documents or Certificates of Good Standing.  You need them all in a few days and to be delivered in a nice neat package.  What do you do?  Who do you turn to?

searches UCCWe Can Handle It!  Get your beauty sleep and rest assured that Incserv can help!  Whether you are preparing in advance and need Charter Documents now with Good Standings the day of closing, or perhaps a Bring-Down Letter, we can handle it!  Whether you have one debtor name and jurisdiction or forty, we can handle it!  Our results coversheets come with all due diligence searches whether certified or plain, whether clear or records and copies returned, We Can Handle It!  So, sleep tight and give us a call in the morning.

You can request a Debtor Due Diligence Search nationwide with us today either online or by sending your request to Orders@incserv.com.  Please give us a call if you have any questions or would like additional information.   We look forward to hearing from you and stay-tuned for our next segment on Where to Search!

Lucy Rose, Project Manager, Product Research and Development

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Jurisdictional Closures for December 2018

Please see the list below for Jurisdictional Closures for DecemberDates and information are subject to change. 

Date: Holiday: State:
Dec 24th Christmas Eve AR, KY, MI, NC, ND (closing at noon), OK, SC, TN, TX, WI
Dec 24th Washington’s Birthday Observed GA, IN
Dec 25th
Christmas Day
All national, state and local offices are closed
Dec 26th Day after Christmas NC, SC
Dec 31st New Year’s Eve KY, LA, ME, MD, MA, MI

 

Please check out our blog posts throughout the month for any last minute changes or updates from these or any other state or local office.

If you have any questions or need assistance, feel free to contact us at 800-346-4646 or via email at info@incserv.com.

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A Recipe for Making Your Company Run Like Gravy

As the holidays approach, one thing many of us consider is how many people is too many at the Thanksgiving table? Sure we all love grandma and grandpa, but we all have that hesitation with the crazy aunt or weird uncle. Similarly, having too many people handling your company can be overwhelming. But deciphering when you can take the reins and when to let go and let someone else steer is tough. One burning question that Registered Agent companies often receive from clients is, “Can I be my own registered agent?” The answer is yes; however, there are specific ingredients needed to legally operate your business and they must be followed in order to keep in compliance with the state statutes.

Where’s Your Table?

Just like your Thanksgiving meal, your company must have a physical location in the state in which you are conducting business. The reason being is service of process and state/government mail must be able to be delivered to a person at all times. You can have an employee/representative in that particular state, but you also must be willing to permit that person to accept service of process and state/government mail, and rely on them to handle properly.  Additionally, registered agents are also required to keep normal business hours so that any service of process or state/ government mail can be delivered to a person.

Who’s at the Table?

Due to the infrastructure of your company, you may need to have a registered agent in place. For example, if your pumpkin pie company operates out of your home, this could mean your home address would need to be your physical address on file with the state, and available as public record. In short, a process server, litigant, or even sheriff could serve documents, not cranberry sauce, to your front door. Having a registered agent keeps your private life private, and your business fully operational.

Cost Per Plate

company thanksgivingThird, being your own registered agent also leaves you as the centerpiece for remembering any annual reports, statements of information, annual list of officers, etc. and paying your taxes every year. Because you do not have a registered agent, all notices and reminders will be sent directly to you, rather than having the added help of a reminder from a third party.

The Main Course

Of course, there are multiple benefits to having a registered agent even if you are physically located in the state in which you are conducting business. For example, for states such as Delaware, an LLC that is one day late paying their Annual Franchise Tax is assessed a $200 penalty plus interest that accrues monthly. Having a registered agent on file and taking care of these items for you, for an additional fee, could eliminate the possibility of late payments/filings. Incorporating Services, Ltd. offers such as service called Annual report Filing Service (ARFS) for an additional yearly fee. Furthermore, your registered agent can conduct UCC searches, retrieve Good Standing Certificates, complete formation/qualification documents, among a cornucopia of other documents. Incorporating Services, Ltd. can also assist you with registering your boats that are sailing toward Plymouth Rock!

All the Fixings

Keep in mind, whether you act as your own registered agent or you hire a registered agent company to provide you with representation, address changes are vital in keeping your entity in compliance. When a-dressing the contact updates, don’t forget to include your contact’s name, physical address, telephone number, email address, and fax number (if possible).

Amanda Archambault, Registered Agent Associate

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Ahoy! Delaware Boat Renewals

As of October 1st, we have great news for Boat Owners. Renewal for Delaware Boat registrations is now open! You may be asking yourself “Is this really great news? Renewing my boat has been inconvenient, difficult and time consuming for me in the past.” If this sounds like you, then we have more great news. Incserv can assist you with your Delaware Boat registration or renewal! You may now be saying to yourself “How will Incserv’s involvement with my renewal make the process more convenient, less difficult and less time consuming?” A valid question, allow us to explain!

More Convenient: Delaware Boat Renewals expire on 12/31 of their respective terms. For example: A boat renewed on 1/21 or 3/9 or 6/5 would expire on 12/31 of the following year, unless it is renewed on a 3 year term and in that case would expire on 12/31 of the third year. That being said, boats renewed after October 1st of the current year would have an expiration of 12/31 of the following year, unless renewed on a 3 year term and in that case would expire the fourth year. Confused? With our assistance we can renew your registration automatically before each expiration term. Imagine keeping your registration current and having your documentation mailed to you automatically each term. No need to keep imagining, as boat bay boat boats 42092Incserv can make this a reality!

Less Difficult: Has your boat changed owners? Do you need to register a dinghy? Are your forms completed properly? For answers to a few frequently asked questions, you may refer to our previous boat blog series at the following link: https://incserv.com/blog/delaware-boat-registration/ . All other questions can confidently (and easily) be directed to a knowledgeable Incserv Representative at 302-531-0855 or via email to info@incserv.com .  Allow us to take the guesswork out of the equation and save you some time! And speaking of time…

Less Time-Consuming: Have you ever been in a situation where you had to be out to sea or have your registration in-hand by a certain date? Why does it seem like something always goes wrong in those time-sensitive situations? Your documentation may be lost in the mail or you may find that there is no way to expedite your request. A combination of issues or even one issue can impede your time immensely! With our assistance, we can directly deliver and pick up your documentation to and from the Delaware Department of Natural Resources. From there we can assist with sending your copies of your documents to you via email and hard copies of your documents directly to you via trackable post. *Please be advised that times vary and are based upon the current DNREC turn around quoted times*

With Incserv’s assistance, it has never been more convenient, less difficult and less time-consuming to have a boat registered with Delaware! If you have additional questions or need assistance with Delaware boat registration, please give us a call or email us at the number and email address above. We are always happy to assist you with any of your Delaware boating needs.

Fair winds and following seas,

Steffan Bradford, Compliance Team Leader

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Thanksgiving Holiday Closing

Incserv will be closing at 5:00 pm (ET) on Wednesday, November 21st and will be closed on Thursday, November 22nd and Friday, Thanksgiving iStock 1047503148November 23rd in observance of the Thanksgiving Holiday.

If you anticipate special needs between 5:00 pm and 8:00 pm (ET) on Wednesday, November 21st, please contact Incserv in advance so a Client Services Representative may work with you to ensure your needs are met.

Please note, Incserv will again be extending operating hours starting December 26, 2018.  From December 26th through January 4th, Incserv will be open 8:30 am to 9:00 pm (ET) – 5:30 am to 6:00 pm (PT).

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UCC Searches – What is needed to perform a search?

For the seventh installment in our series on The Perplexing World of Uniform Commercial Code Demystified, we’d like to talk about What is needed to perform a search?

As we’ve learned throughout this series, a Debtor can be an Organization (Corporation, Limited Liability Company, etc.) either Domestic to the U.S. or an International company, or it can be an Individual.  Much like part 2 of this series, which indicated how a debtor should be listed on a UCC filing, the searching should match.  However the States have some fail-safes to catch small idiosyncrasies such as ignoring noise words like “a” or “of” and Corporate indicators such as “Inc.” and “LLC” in an attempt to return as accurate a result as possible while accounting for possible human error.  Therefore:

Search UCCIf the debtor is an organization, the target search name should match the last filed public record as filed with the Secretary of State where the entity is formed.  For instance, if the corporation is filed under the name: “ABC Services, Inc.” it should be searched as such.   If the organization filed for a name change*, the UCC-1 should be updated to reflect the change in the debtor name, via a UCC-3 Amendment.  However, it’s possible that it was not and thus an additional target search name of the previous public record name should also be requested.

If the debtor is an individual, the target search name should match the individual’s unexpired driver’s license or ID card or (if no ID is available), their first and last name.  For instance, if the driver’s license or ID card lists the person’s name as Joseph Jackson Smith, the UCC should be found under this name.  However, it’s possible it was filed only under the first and last name and thus, most State systems will only allow searching by first and last.  The middle name or initial will allow the end user (yourself or counsel) to determine which results belong to your Debtor.

You can request a Debtor Due Diligence Search nationwide with us today either online or by sending your request to Orders@incserv.com.  Please give us a call if you have any questions or would like additional information.   We look forward to hearing from you and stay-tuned for our next segment on Where to Search!

*to enhance your Due Diligence Search, ask Incserv to perform a public record search on previous names of the Organization prior to searching for UCCs as well a Good Standing Certificate to complete your closing documents.

Lucy Rose, Project Manager, Product Research and Development