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Jurisdictional Closures for January 2020

Please see the list below for Jurisdictional Closures for January.  Dates and information are subject to change.

Date:                 Holiday:                                               State:

Jan 1st              New Year’s Day                                    All national, state and local offices are closed

Jan 17th           Lee Jackson Day                                  VA

Jan 20th           Martin Luther King Jr Birthday           All national, state and local offices are closed

Please check out our blog posts throughout the month for any last minute changes or updates from these or any other state or local office.

If you have any questions or need assistance, feel free to contact us at 800-346-4646 or via email at info@incserv.com.

closures Incserv color logo

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Festive December Events Spread Cheer at Incserv

December – a time for festive holiday spirit, yummy food, gift giving and receiving, warm sweaters and hot chocolate, and yes, quite a bit of holiday stress and anxiety.  But in the Corporate Services world, December means something a little different – lots of end-of-year dissolutions, cancellations, and withdrawals, as well as the start of Delaware tax filing time for corporations.  As a result, good cheer can be less on our staff members’ minds as they work hard to assist our clients with their end-of-year needs.

To ensure our staff members know they’re appreciated and to make coming to work a little more fun, Incserv management and the EAC run festive events throughout the month of December.  Special care is taken to ensure not too much time is taken away from their daily tasks, which can be consuming this time of year, as many staff members find it hard to get away from their desks even for a few minutes many days and may instead forgo festive activities due to time constraints.

Early in the month, the EAC hosted a get-together at Fraizer’s for everyone to hang out, eat some good food, and have a drink provided by the EAC.  Quite a few staff members and their spouses or friends stopped by to enjoy good company outside of the often-hectic work environment.

Next, Incserv hosted the annual Christmas party in-house where everyone enjoyed an amazing spread catered by Piazza Mia.  The office was closed for 2 hours (to coincide with when the State shut down for their own holiday party) to allow staff time to enjoy lunch, play some games, win some prizes, and unwrap their Secret Santa gifts.  The EAC also hosted an Ugly Christmas Sweater Contest, so everyone was in their holiday best (or worst, depending upon your perspective!)

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Incserv staff in their Ugly Christmas Sweaters!

We spent the following week playing games and winning prizes with one activity and big prize per day.  Incserv staff guessed the amount of candy in a jar, searched under their chairs for winning numbers, picked gold ornaments off a paper tree, pulled candy canes from a stocking, and hoped their name would be called in a raffle for prizes such as a Smart TV, a DNA kit, a telescope, an Echo Show, and a Ring doorbell.  When someone would win, you’d hear the exclamations clear on the other side of the building!

The EAC also held their Stocking Decorating Contest that Friday.  Everyone received a red and white stocking a month prior with the instructions to decorate their stocking however they wished.  Quite a few staff participated, with 16 stockings being hung by their workstations with care.  When staff came in Friday, they found Santa had paid Incserv a visit – everyone had a small, individual gift in or near their stocking!

Festive stockings

A few of the stockings our creative staff members decorated!

Staff also enjoyed having a few days off to enjoy time with their families this holiday season. Our warmest wishes for a happy holiday season!

Sara Flanagan, Systems Analyst

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Annual Report Filing Service – We Remember So You Don’t Have To!

Annual report filings…they can vary by entity type and jurisdiction. This requirement in each state is necessary to stay compliant with the Secretary of State, but can quickly become a headache for companies. Some reports require as little information as principal address and a signature; and some require stock information, a detailed list of officers and directors and the birth date of your great-great-great-grandfather from Italy (not really, but it can feel that way!). If you miss a due date, some states allow late reporting with no fee assessed…other states charge $200 or more and soon after change the entity status to revoked or inactive. It can be a whirlwind process and one which can easily be overlooked, with all other business-related tasks and duties happening on a daily basis.

Allow me to introduce myself – my name is Jenny Mabus, and I take pride in filing annual reports here at Incserv for our clients who have signed up for the Annual Report Filing Service (ARFS). I track the due dates of all reporting, collect required information from you prior to filings, and complete the reporting on your behalf. It’s that simple, and takes the stress of remembering what is due and when it’s due away from you!

Please feel free to contact me for more details and information, or sign up here if you’re ready to have more time on your hands!

I’m here to make your life easier, and I look forward to working with you –

Jenny Mabus, Compliance Specialist

 

Annual Report Incserv color logo

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Holiday Closings from Incserv

Due to the end-of-year holidays, many jurisdictions will be closed and/or will have modified hours throughout December.   If you have questions regarding a specific jurisdiction, please contact us.

 

Tuesday, December 24th:

Incserv Offices – Closing at 4:30 PM (ET)

Delaware Secretary of State (DE SOS) – Closing at 4:30 PM (ET)

All 30 Minute and One-Hour filings must be received by the DE SOS by 2:30 PM (ET)Two-Hour filings must be received by 2:00 PM (ET).  Same Day Filings and Must Approvals need to be received by 1:00 PM (ET). To meet these deadlines, Incserv must receive all filings AT LEAST 15 MINUTES before the DE SOS corresponding cut-off times.

 

Wednesday, December 25th:

Incserv Offices – Closed

Delaware Secretary of State (DE SOS) – Closed

 

Tuesday, December 31st:

Incserv Offices – Regular hours

Delaware Secretary of State (DE SOS) – Closing at 8:00 PM (ET)

All 30 Minute and One-Hour filings must be received by the DE SOS by 6:00 PM (ET). Two-Hour filings must be received by 5:00 PM (ET).  All other cut-off deadlines remain the same. To meet these deadlines, Incserv must receive all filings AT LEAST 15 MINUTES before the DE SOS corresponding cut-off times.

 

Wednesday, January 1, 2020:

Incserv Offices – Closed

Delaware Secretary of State (DE SOS) – Closed

If you have questions or concerns, please contact our office at 302.531.0855, 800.346.4646 or orders@incserv.com.

 

Have a Safe & Happy Holiday! 

Closings  Incserv color logo
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Wrapping Up Your Company: The Importance of the December 31 Deadline

So you’ve decided you don’t need your Delaware LLC or corporation any longer, and you’ve closed the doors on it.  It’s the end of the year, and you’ve got everything squared away to file the last tax return with the IRS, so you’re done, right?  Not so fast!  An integral part of wrapping up your company completely is to close your company with The State of Delaware!

It’s very important to have your LLC/LP cancellation or your corporation dissolution submitted to Delaware on or before December 31st.  And just in case there is a snafu in the process, it’s always better to begin the process of wrapping up your company early rather than last minute.

Delaware LLCs or LPs

To close your Delaware LLC or LP, you need to file a Certificate of Cancellation with the State of Delaware’s Secretary of State Office.  You will also have to pay your 2018 taxes at the same time.  If you have not paid your 2017 taxes, you will also be responsible for these as well before you can file the cancellation.

Delaware Corporationswrapping up your company shutterstock 124546933 1

Corporations can be a little trickier.  First, you will need to file your 2018 annual report with the State of Delaware and pay the applicable taxes, along with your 2017 if that has not yet been filed.  Next, you will file a Certificate of Dissolution.  But there

are six different dissolution forms for profit corporations to choose from, each with different fees.  How do you know which one to choose?  Don’t forget that Incserv has knowledgeable staff ready to assist you with wrapping up your company!

Closing Your Company after 12/31

So what’s the big deal about the December 31st deadline?  Well, if Delaware does not receive your cancellation or dissolution by the end of the year, they will require you to file your 2019 annual report and/or pay your 2019 taxes, even if you are only one day in 2019!  Delaware also does not prorate taxes, so you would be responsible for paying the entire amount, even if you do not consider your company active any longer.  This is why wrapping up your company by 12/31 is so important!

Let Incserv Help!

You can certainly file your cancellation or dissolution with the State of Delaware directly, either via fax, regular mail, or in person, but many of our clients rely upon our expertise and efficiency when it comes to winding down their company before the end of the year.  Why Incserv?  We work quickly and accurately to ensure the paperwork is completed and submitted to Delaware in a timely manner in order to save you money and to make sure your company is closed properly with the State of Delaware.

End of Year Slowdown

One of the difficulties with wrapping up your company at the last minute is that everyone is doing the same thing at the same time!  As such, Delaware’s processing time slows down considerably.  If you file on a routine basis directly with the State of Delaware around or after mid-December, the usual two- to three-week turnaround time is basically at a stand-still, as is Incserv’s usual two- to three- business day turnaround time for routine work.  It is unlikely you will have the filed evidence in-hand before the end of the year without expediting.  However, if the dissolution or cancellation is submitted and in the State’s hands by December 31st, the document receives the submission date for its file date, effectively wrapping up your company by  year-end.

If you would like the evidence in-hand before the end of the year, we can accommodate that as well!  Simply let us know you want to file on an expedited basis (there are many options available, from next day to one hour).  Although the State stops guaranteeing the exact turnarounds at some point in December, you would still have your evidence in-hand a lot faster than filing routine.

Do you have any questions about wrapping up your company with the State of Delaware?  Feel free to send us an email at orders@incserv.com or give us a call at 800-346-4646.

Sara Flanagan, Systems Analyst

 

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Ashley Wright Senior Registered Agent Associate

Sitting down for a conversation with Senior Registered Agent Associate, Ashley Wright.

Q: How’s it going? 
Ashley Wright (AW): Good but busy. I didn’t realize when we scheduled this.

Q: Oh dear well I guess we’ll make this quick, first let’s cover the basics.Ashley Ashley
Name:  Ashley Wright
Role: Senior Registered Agent Associate
Hometown: born in Milford, grew up in Camden, DE
School: Graduated from Caesar Rodney High School, Class of 2001 and Wesley College, Class of 2005

Q: How long have you been with Incorporating Services?
AW: I’ve been at Incorporating Services 4 years.

Q: Do you call it Incorporating Services or Incserv? 
AW: I think it depends on the person, I always call it Incorporating Services, but I know others that call it Incserv. I think either one is ok.

Q: Got it! So what does a Senior Registered Agent Associate do? 
AW: In a nutshell we are the Record Keepers. We also process the mail that comes in from our clients if they enrolled in our Mail Forwarding Service or Virtual office. Moreover, we answer all the phone calls that come in vs. having an automated message, you always get a live person when calling Incorporating Services unless after hours of course.

Q: That sounds like it could be really useful. 
AW: Yeah, every business is different and has different needs. It’s useful for clients who travel a lot or don’t necessarily want mail coming to their private residence.

Q: What’s the biggest challenge with the job?
AW: My job is to take out the stress for our clients, by organizing and processing paperwork and documentation. Sometimes though it can be pretty hard getting a hold of someone, especially if they travel a lot or haven’t updated their contact information. It can get kind of stressful if there are pending deadlines. For example, if we get returned mail from sending out tax notices and annual report notices and we can’t update the contact information quickly they will be penalized with penalties and interest.

Q: Sounds like you take that sort of thing personally.
AW: I do. You never want a client to miss deadlines or have to pay more than they need to. There is a lot to do and we are normally really efficient, sometimes when there is a technical glitch, outage or something, it’s easy to get stressed out when things don’t work. We have to really hustle to make sure we cover our bases, because at least in my opinion, we’re being paid to be perfect. For example, we have two printers that I like to call Bob Marley and Bob Marley Jr. because they really enjoy jamming’ at the most inconvenient times.

Q: [Laughing] Sounds like that would be the perfect time for some reggae music.
AW: Probably, you have to keep your sense of humor.

Q: So, enough about the hard stuff, what’s your favorite part of the job?
AW: What I love the most about my job, and our company, is that we don’t have to treat people like a number. We’re super-efficient when it comes to meeting deadlines, but we also get to take the time to know our clients so we know their needs our being met. It’s a nice balance and I think makes the job more fun.

Q: Is there anyone of the team to whom you’d like to give a shout out?
AW: I can’t pick just one. Sometimes, when there are major surges it’s too much for just one or two folks, when that happens, the whole team steps up their game. It’s not uncommon for folks to reach out when they seem a team member struggling or dealing with something difficult to say, “Let me help.”

Q: Tell me something / a story that exemplifies the best of the Incserv culture and how it serves clients.
AW: I think we’re the right size. We’re not the biggest company, but that’s an advantage because it means we can get to know our clients as people and not as number.

Q: So speaking of getting to know people as people, are you ready for the speed round?
AW: Yeah, sure.

Q: First, what do you do for fun?
AW: I like doing Auto Crossing or Road Trips.

Q: What!? What is that?
AW: It’s so much fun! It’s where you take your car and drive around a track or obstacle course, really fast. There are events all over the country where we met up with other folks and compete. I really enjoy the Toyota 4Runner Experiences (T4X Experience), their goal is to pick a park in each state and clean up a park as we explore the tails with our off road vehicles.  It’s also an opportunity to visit historical sites and see places you normally would not have visited as you drive to these events. It combines my love cars, American History, and nature conservation.

Q: So speaking of nature, Delaware has a lot of nice beaches, what’s your favorite?
AW: My favorite beach is probably Lewes. If not Lewes Beach then Destin, FL.

Q: What’s your favorite beach read?
AW: Da Vinci Code or really anything by Dan Brown

Q: And what do you put on your pizza?
AW: Well we always go to Mr. P’s in Lewes. DE and we make our own Hamburger Pizza which includes, hamburger meat, onions, mustard and pickles.

Q: What is your favorite superhero? 
AW: Parents. They are super heroes every single day.

Q: Tell me about your Pets? Kids?
AW: My cars for now are my kids. I do have a niece that I love an adore.

Q: Bucket List item to be completed?
AW: Visiting all the continents.

Q: Anything else you want folks to know (you can get clever)
AW: Nope that’s it, thank you!

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December 13th – Closures

On Friday, December 13, 2019, Incserv’s Dover Headquarters will be closed from 12:00 PM to 2:00 PM (ET) for a staff holiday party. Our Dover office will be available from 8:30 AM to 12:00 PM and 2:00 PM to 8:00 PM (ET) on this day.

On Friday, December 13, 2019, Delaware Secretary of State – Division of Corporations will also be closed for their employee recognition luncheon between the hours of 11:00 AM and 2:00 PM (ET). State services have been altered.

All 30 Minute and One-Hour service filings must be received prior to 5:00 PM (ET) and Two-Hour service filings will need to be received prior to 4:00 PM (ET).  All other cut-off times will remain unchanged.

The DE Secretary of State will not be available between 11:00 AM and 2:00 PM (ET). All 30 MinuteOne-Hour and Two-Hour filings will not be processed during this time.  Filings which need attention should be received by the DE Secretary of State prior to 10:00 AM.

We will be able to secure filing dates and times until 10:29 PM (ET).

To meet these deadlines, Incserv must receive all filings AT LEAST 15 MINUTES before the DE Secretary of State Corresponding cut-off times.

If you have questions or concerns, please contact our office at  302.531.0855, 800.346.4646 or orders@incserv.com.

December Incserv blog