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New DBA Auto-Filing Service available now!

If your company does business under another name rather than their registered name, you likely have a DBA (also known as a Doing Business As, Trade Name, or Fictitious Business Name) filed with either the State or the County where you are registered.  Some of these names are one and done – you file it once and it exists in perpetuity.  Others have an expiration date.  But what happens if the registration expires before a renewal is filed?  It is entirely possible that the company may lose the rights to that name if someone else files a DBA with the State using it for their own company.  If you operate under that name, that could cause a huge headache and financial burden because legally, you are no longer able to use that DBA – meaning anywhere you used your DBA like your website, your logo, or your marketing materials, to name a few things – may have to be changed.  Obviously, keeping your DBA can be a huge deal.

You already knew you had a yearly obligation to us to pay your registered agent invoice.  You likely knew you have an obligation to every state you are registered in to file an annual report (in most cases) and pay a filing fee or make a franchise tax payment every year.  You knew about your federal tax obligations.  And now you have something else you have to worry about?  And where do you file – state or county?  How much is it?  And how often?

Great news – Incserv has a new, much-anticipated service called DBA renewal auto-file service.  We take care of managing everything for you and ensure that you don’t lose your DBA name.  We have all the details – the fees, the filing location, the expiration date, and the renewal period.  If something changes, like the fee or the renewal period, we’re on top of it.  We make sure the filing gets done so you can keep your name and check this item off your list without you having to worry about it.

Interested?  Let us know which DBAs you’d like for us to handle.

But what about if you want to take care of this yourself?  You’re welcome to do so, of course.  Incserv stores the expiration date and the renewal period for each DBA in Snapshot, our online client portal.  You can easily login and check the portal to see what DBAs are expiring soon.  Just want to check which ones you have filed?  This information is stored in Snapshot too!  Check the Entities table (use the “DBA” option at the top), or select the company that has a DBA then navigate to the DBA tab to see what DBAs have been filed for that entity.  Is one missing?  Let us know and we can get it added!

Please note all elected DBAs stored in our system have an annual nominal fee for housing and SOP purposes.

Interested in learning more about DBAs?  Shoot us an email; we’ll be happy to help!

Sara Flanagan, Systems Analyst

DBA Incserv blog

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Jurisdictional Closures for October 2019

Please see the list below for Jurisdictional Closures for October.  Dates and information are subject to change.

Date:                            Holiday:                                     State:    

Oct 14th                       Columbus Day                          AL, AZ, CO, CT, DC, GA, ID, IL, IN, ME, MD, MA, MN,                                                                                           MO, MT, NE, NJ, NM, NY, OH, PA, RI, TN, UT, VA

Oct 18th                        Alaska Day                               AK

Oct 25th                        Nevada Day                              NV

Please check out our blog posts throughout the month for any last minute changes or updates from these or any other state or local office.

If you have any questions or need assistance, feel free to contact us at 800-346-4646 or via email at info@incserv.com.

Closures Incserv blog

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Birth of a Company

All companies have a story, just like people. They are born, they grow and thrive. Incorporating Services, Ltd. (Incserv) is no different to the life cycle of a company. Incserv has striven to produce a customized approach to meet individual customer needs while also providing a strong, one-on-one customer service experience. Incserv also works to give back to the community through service projects and drives. So how did this great company start?

company Building Drawing 2019Fertilization

During the 1950s, Incorporating Services started its journey of development when founder Joshua Marion Twilley, Esq. opened a law practice in Dover, Delaware. The law firm provided clients with not only corporate services but also registered agent services. Furthermore, the office was located in close proximity to the Secretary of State. In those days, filings had to be delivered and retrieved in person from the Division of Corporations. The fact that the law firm was situated so close to this Corporations Building allowed filings to be completed in a timely manner and thus attributed to much of the law firm/ corporation’s growth in the early years.

Trimesters

In the 1960s, the law firm grew to add George Jones and Peter Feliceangeli, which established Twilley, Jones, & Feliceangeli. The firm branched out and began offering aid to out-of-state attorneys, especially those firms that catered to businesses needing to incorporate in the state of Delaware. The firm’s reputation of providing first-rate services and competitive pricing quickly spread, catching the attention of other service companies around the area.

Birth

By the time the early 70s rolled around, the firm of Twilley, Jones, & Feliceangeli had grown so much, that in 1972 the business services portion was divided to create Incorporating Services (Incserv). Incserv spent most of the decade expanding its services to encompass nationwide companies and the rising need of records search, filing, and retrieval services. The company operated out of the basement of the law firm and had one dedicated paralegal to assist with billing, invoicing, etc.  Over time, the founders and Carol Braverman (who joined the law firm in the late 70s) maintained an active presence in daily operations.

Infancy

During the 1980s and into the early 90s, Incorporating Services, Ltd. grew to one of the largest Delaware-based corporate services companies. The company focused on providing customized, personalized client services. Incserv has remained dedicated to offer real people in real time to any client in need. This dedication goes so far as to not have an automated phone system and does not have an active sales team. The company grew in size and staff so much that during this time, the company was moved to the former home of George Jones’s mother, only a half a block from the Division of Corporations. Incserv remained at this location until 2005, when it was moved to its current location at 3500 South DuPont Highway.

Milestones

As the company has grown, it has reached many milestones. In 2007, 2009, 2013, and 2014 Incorporating Services, Ltd. was named by Inc. Magazine as one of the 5000 fastest growing companies in the United States. Additionally, Incserv opened offices in Tallahassee, FL (2005), Washington, DC (2008) and most recently in Annapolis, MD (2019). The company has also acquired many service companies, which has helped to grow the business; one company of note, Colonial Charter Services Company, has been around since 1910.

Maintaining Our Health

Even though our services take precedence, we always take time to have fun. Office members participate in potlucks, raffles, and game days just to name a few. In recent years, Incserv has even established a Spirit Week where employees are split into two teams and compete in a week long competition meant to bring fun and comradery to the office. These events help to take a break from the day-to-day stresses and create a cohesive group that work together to provide exceptional customer service and high productivity.

Remembering Our Roots

Even after being around for over 40 years, Incorporating Services remembers where they came from. Many board members and employees were born and raised in Delaware, so we like to give back as much as we can to the community. Each year, we adopt a family/student and fill backpacks (one for a girl, one for a boy) to help make their school year great! We also provide toys for the children at The Murphy School, a care facility for children who have difficult home situations or are orphaned. Josh Twilley was chairman of the school from 1957 until 2005. We have also framed homes with Habitat for Humanity that went to house local families in need.

Amanda Archambault, Registered Agent Associate

 

 

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Multi-State Entity Registration ~ Certificate of Authority / Foreign Qualification

Has your business taken off and you are ready to expand into other states? Be sure to register as a foreign entity before beginning operations or you stand to get penalized. Tax and penalty assessments can range from the hundreds to thousands so it’s best to be proactive with your registrations. More importantly, registering sooner than later reduces personal liability exposure.

First, understand that ‘foreign’ does not mean overseas. ‘Foreign’ in this instance is a term used in the U.S. when an entity has filed its domestic registration in one state or country and then registers the same entity in one or more other states in order to transact business legally.

Not all states require foreign registration, it is based on if the entity will be transacting business in the other state or not. Will it have employees in the state? Will it have an office address in the state? Will entity business meetings be held in the state? – If you said yes to any of these questions, they are the easiest determination that you will be required to file.  If you are not sure, simply call the state’s Division of Revenue for guidance as to that state’s requirement. Each state is different therefore, if one says no, do not assume you do not have to register in others, most states now require foreign registration.

When you are ready to register your entity in other states we are here to take the stress off your shoulders and make the filing process seamless. We are familiar with most idiosyncrasies of the state forms nationwide so we will gather the pertinent entity details the other states typically require, complete the forms with the information provided, then send them to you for review and the appropriate required signature(s).

Almost all states require the entity to appoint a registered agent with a physical address in their state, we provide this service nationwide. Each state has unique filing fees, supporting document requirements, and processing times for registration. At your request, we will provide you an all-inclusive quote, with processing options for each state, so that you can proceed in a manner that suits your budget and needs

Note that foreign registration does not include entity registration with the taxation departments in those states! Such registrations must subsequently be set up by the entity’s CPA, accounting department, or authorized representative due to the nature of the questions these departments require to set up an account.

Please email orders@incserv.com for additional details or place an order via www.incserv.com.

Renée Kent, Senior Client Services Representative

Note: This article is provided for informational purposes only and should not be considered or relied upon as legal advice.

Entity Incserv blog

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Thiane Diop Customer Service Associate

Sitting down with Thiane in our Nation’s Capital.Thiane interview 2

Name: Thiane (pronounced Tea -Ah -Knee) Diop – Customer Service Associate
Hometown: Washington, DC and Atlanta, GA
School:  Penn State – International relations
Started with Incserv: Dec 2018

(Q): Hi Thiane, how are things?
Thiane Diop (TD): Pretty good, although it’s pretty cold for spring here in the District.

Q: I know! I’m across the river from you right now and it’s super grey. So I hear you’re part of the Washington, DC team.
TD: I am! Right now there are three of us, but we’re growing fast or at least the work is! [laughs] I joined the team at the end of last year to help support Terri and William. I’m sort of the DC team’s utility player.

Q: What are the biggest challenges?
TD: Like I said we are so busy it really comes down to being good at time management. We are very customer focused but that can be hard when there are simultaneous and competing priorities. Everything always seems to happen at once and there are only so many hours in the day.

Q: What is the most fun part of your job?
TD: [without hesitation] Definitely learning about the different clients, we work with so many different industries, there is always a lot to learn.

Q: Any industry in particular?
TD: I love working with media, especially social media and/or beauty start-ups – hearing about their work, what they do, what they are working on is really interesting.

Q: So what’s it like working at Incserv in DC?
TD: We’re a small but mighty office! Before I started Terri and William, my co-workers here, did it all. Honestly given the workload I’m not sure how they did it all. It feels good knowing that I can help support them. Still, there are times when they work over-time, getting it all done. It’s inspiring and motivating seeing their commitment. It also feels like we are all in this together. You get to see how your hard work gets recognized and pays off, both for our clients and the team- which I think is really important. [Laughter in the background]

Q: I think Terri hears you bragging about her.
TD: [Laughing] Yeah, well I haven’t even started bragging about her organization skills, you should see her color coordinate notes – it’s impressive!

Q: I bet! So that’s it for the serious questions, are you ready for the fun questions?
TD: Absolutely!

Q: So, what do you do for fun?
TD: I love to act, I’m currently taking an acting class, and I also sing and record videos.

Q: That so cool, do you have any favorite movies?
TD: Oh that’s hard. I have so many. My favorite biopic is probably Selena. My favorite pixar film is A Bugs Life, my favorite comedy is probably Rush Hour and really any Martin Lawrence movie.

Q: That is amazingly specific! So do you have any thoughts on pop culture phenoms like Star Wars versus Star Trek or Marvel versus DC?
TD: Actually I don’t! If you can believe it, I never really watched any of those until my fiance made me watch Star Wars, I actually think I slept through the first two!

Q: That’s ok. So what do you put on your pizza?
TD: I’m pretty boring, I like cheese with maybe spinach + tomato.

Q: That it reminds me of how the Italians eat it.
TD: Oh I love Italy, it’s one of my favorite places to travel to.

Q: Really? That’s the next question, what are your favorite places to visit?
TD: I used to say Italy was my favorite, and I still love it, but I went to Cuba for the first time for my birthday and have to say I loved it even more!  It’s just an amazing place, I highly recommend. I also recommend my home country Senegal. Those are my top three.

Q: Sounds like great suggestions. Is there anything else on your bucket list?
TD: I know it sounds ambitious, but one of these days I want to be in Essence Magazine or onto one of Forbes’s lists, I still have a few years to make it on a 30 under 30 list.

Q: That’s so cool, so is there anything else you want folks to know?
TD: Not that I can think of.

Q: Well thanks for taking the time to speak, I’ll let you get back to it!
TD: Thanks, this was fun.