When forming a legal entity most states require the appointment of a registered agent. The registered agent is responsible for sending state/government mail and accepting service of process (legal documents). It is the entity’s responsibility to maintain the registered agent by paying the agent’s annual fee. If the registered agent is not maintained, the agent has the right to resign as agent, per state statute.
A certificate of incumbency, also sometimes referred to as a statement of incumbency or incumbency certificate, is an official document that may include the following information:
Most often, corporations and LLCs secure them on an as needed basis for third parties who require formal documentation verifying corporate information. For example, a bank may want to verify officer and director information as part of the loan application process.
