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Dover Office Undergoing Renovations!

Our Dover Headquarters is currently undergoing office renovations. We hope to have all renovations completed by April 10th.

During this time our Dover office will be open normal business hours (8:30 AM to 8:00 PM ET) and fully functional.  Our hope is that the remodel process will go smoothly with no inconvenience to our clients.  If you are experiencing delayed responses from our office, please bear with us.

If you have questions or concerns, please contact our office at 302.531.0855, 800.346.4646 or orders@incserv.com.

 

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Appoint Incserv as Registered Agent – Consolidate Now!

Appoint Incserv as Registered Agent – Consolidate NowAre you receiving registered agent invoices from multiple vendors?  Are you tired of remembering which one represents which company or State?  If you answered yes to both questions, allow Incserv to help!

Incserv provides registered agent services on both a domestic and international level.  Incserv will manage the process of preparing the change of agent documents and will file them in the various states to be sure the registered agent is properly updated.  Once all of the changes are made, Incserv can sync your renewal cycle – this means each of your agent invoices will generate at the same time every year.  We will make the process as simple as possible.

Reach out to us today to get started – we are ready to make your job easier!  Click here to get started.

Karen Elliott, Assistant Vice President of Client Development

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Legislative Changes – March 2018

Incorporating Services, Ltd. (Incserv) is an active member of the National Public Records Research Association (NPRRA). One of the many benefits of this membership is the continuous flow of information from other members regarding changes in policy, law and processing of public records searching and filing across the US. We received the below information from the NPRRA.March

March 2018 Legislative Highlights

Idaho HB 379 was signed by the governor March 1, 2018, and relates to nonprofit corporations. The bill amends the nonprofit corporation law to require only one incorporator to sign the articles of incorporation upon formation. The bills become effective July 1, 2018. To view the entire bill: ID HB379

Indiana SB 180 was signed by the governor March 13, 2018, and relates to the Business Organization Code and Transactions Act. The bill changes the required information submitted in filings to the Secretary of State, qualification/registration of foreign entities, use of business entity names and administrative dissolution. A business entity can apply for reinstatement within 5 years after the date of dissolution or active status revocation. The bill is retroactively effective January 1, 2018. To view the entire bill: IN SB180

New Mexico SB 225 was signed by the governor March 1, 2018, and relates to the biennial report due date for corporations. Effective July 1, 2018, the biennial report for a corporation will be due the 15th day of the fourth month after the end of the corporation’s tax year. To view the entire bill: NM SB225

Tennessee SB 1942 was signed by the governor on March 16, 2018, and relates to partnerships filed pursuant to the Uniform Limited Partnership Act. The bill requires limited partnerships to be in good standing with the Department of Revenue, with all fees, taxes and penalties current, before certain filings can be executed. In addition, the bill requires additional information be provided for certain partnership filings. The bill became effective March 16, 2018. To view the entire bill: TN SB1942

Utah HB 186 was signed by the governor on March 19, 2018, and enacts the Benefit Limited Liability Company Act. The bill provides for the formation of a benefit company, addresses the termination of a benefit company, requires a benefit company to adopt a purpose of creating general public benefit, establishes standards of conduct, creates a right of action and requires a benefit company to prepare, distribute, and make public an annual benefit report. The bill becomes effective May 8, 2018. To view the entire bill: UT HB186

If you have questions or need assistance, feel free to contact us or call 800-346-4646.

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April 2nd Deadline – DC Biennial Reports and Trade Name Renewals!

ReportsEvery two years, entities doing business in the District of Columbia (DC) are required to file biennial reports to maintain its authority to do business.   During the report filing period, you may update your principal office address, make changes to the governors of the entity (officers, directors, managers and/or members), and change your registered agent.

Additionally, if you have a trade name that will expire this year, you must renew your trade name by April 2nd to avoid cancellation.

ReportsIf the Department of Consumer & Regulatory Affairs (DCRA) does not receive your report or renewal by April 2nd, a $100 penalty will be assessed, in addition to filing fees.  After August 31st, the trade name will be cancelled and the entity will be revoked.

Don’t risk your good standing with DCRA!  Let Incserv assist with filing your report and renewing your trade name!   You can click on the link to our website to place your order https://incserv.com/franchise-taxannual-report-order-form/?v=317b9cf9fc4d.

If you have any questions or would like additional information about our compliance services, simply e-mail us at DCorders@incserv.com or call us at 202.386.7575 or 877.531.1131.  We will be happy to assist!

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Snapshot™ Overview: Logging In

Did you know we have an online client portal called Snapshot™?  It is a valuable tool our clients can use to gain information about their entities, file their annual reports, manage their payments and invoices, or review resources for each of the 50 states, and much more!  If you have a company where Incserv is the registered agent, you can use Snapshot™!

The first step to checking out our client portal is logging in.  You can visit the login page here:  https://Snapshot.incserv.com/login.aspx

There are two ways to login.  If your company is under your client account (and not, for example, your law firm’s), you want to login with your email and password on the left.  If you have been sent to Snapshot™ by your legal counsel (or someone else), you want to login using your DE file number and Incserv company number on the right.

 Snapshot™

How do you tell?  If you receive a bill from us directly every year for registered agent services, that usually means that your companies are under your client account.  If your law firm (or other company) forwards you our bill or bills you directly, then your companies are under their account.  Please note, if you login with your DE file number and Incserv company number, you can only file your DE annual report in Snapshot™.  Logging in with your username and password ensures you have full access to everything our client portal has to offer!

If you still aren’t sure, give us a call!  We can let you know if your company or companies are under your client account.  And if you have more than one company and they’re under multiple client accounts, we can condense them for you so they’re all under one client account.

If you don’t have a password, you can either give us a call or use the “Chat With Us” function on the lower right of your screen.  We can then quickly set you up with either a random password or a password of your choosing.

Check out our next Snapshot™ blog where we’ll discuss the different features of our client portal.  Also stay tuned for more posts in our Snapshot™ blog series where we’ll show you how to utilize everything to the fullest!

Sara Flanagan, Systems Analyst

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Jurisdictional Closures for April 2018

closuresPlease see the list below for Jurisdictional Closures for April.  Dates and information are subject to change.

Date: Holiday: State:
 April 16th  Emancipation Day
 DC
 April 16th  Patriots Day  ME, MA
 April 23rd  Confederate Memorial Day  AL
 April 23rd  State Holiday  GA
 April 27th  Arbor Day  NE
 April 30th  Confederate Memorial Day
 MS

Please check out our blog posts throughout the month for any last minute changes or updates from these or any other state or local office.

If you have any questions or need assistance, feel free to contact us at 800-346-4646 or via email at info@incserv.com.

 

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Winter Weather Closures

WinterWednesday, March 21, 2018 – As you may be aware, the Northeast has been hit with another winter storm.   Multiple jurisdictions along the Northeast are closing early or have closed due to Winter Storm Toby.

Washington, DC

  • Federal and Government Offices are closed
  • Incserv’s Washington, DC office is also closed

However, our Delaware and Florida offices are open and available to handle requests for services in jurisdictions that are open.

Please note, that in anticipation of the potential winter weather expected for Delaware, this may change. We will keep you posted.

If you have questions or concerns, please contact our office at 302.531.0855, 800.346.4646 or orders@incserv.com.

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March 23rd – DE Secretary of State Luncheon- Cut-Off Times Altered!

Luncheon, March 23rdOn Friday, March 23, 2018 an Employee Recognition Luncheon is planned for all the employees of the Delaware Secretary of State – Division of Corporations.  State services have been altered. 

All 30 Minute and One-Hour service filings must be received prior to 6:00 PM (ET) and Two-Hour service filings will need to be received prior to 5:00 PM (ET).  All other cut-off times will remain unchanged.

We will be able to secure filing dates and times until 10:30 PM (ET).

To meet these deadlines, Incserv must receive all filings AT LEAST 15 MINUTES before the DE Secretary of State corresponding cut-off times.

If you have questions or concerns, please contact our office at 302.531.0855, 800.346.4646 or orders@incserv.com.

 

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March 30th – Good Friday

Closing, Good Friday, March 30thOn Friday, March 30th, some jurisdictions will be closed in observance of Good Friday.  However, Incserv will be available between the hours of 8:30 AM – 5:00 PM (ET). 

Incserv has electronic access to many jurisdictions and will be able to perform electronic searches, filings and document retrievals, as such access allows.

If you have questions pertaining to what services are available in a specific jurisdiction or if you anticipate special needs between 5:00 pm and 8:00 pm (ET) on this day, please contact Incserv in advance so a Client Services Representative may work with you to ensure your needs are met.

Incserv will resume regular business hours on Monday, April 2nd.

If you would like to know if a specific jurisdiction is closed, check out our monthly Jurisdictional closing blog to view the full list of closures.

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DC Biennial Reports & Trade Name Renewals Due by April 2nd!

Biennial Report, DCIn order to maintain its authority to do business in the District of Columbia (DC), registered entities are required to file a biennial report the year after registering with the Department of Consumer & Regulatory Affairs (DCRA) and every two years thereafter. 

The biennial report filing period allows for updating officers, directors, managers and/or members.   Additionally, you may now elect to change your registered agent at this time!  Incorporating Services, Ltd. would be honored to represent you in DC and all 50 states!

Also, if your trade name is expiring this year, you must renew your trade name by April 2nd or risk having the registration cancelled after August 31st.  This is consistent with the biennial report filing requirement.  Don’t lose your registrations! Blank forms may be found on the DCRA website at https://dcra.dc.gov/node/514502. Let Incserv help you to stay in compliance!

As always, if you have any questions about biennial reports or need assistance with filing, we are more than happy to help. Simply e-mail us at dcorders@incserv.com or call us at 202.386.7575 or 877.531.1131.

Deirdre Davis-Washington, Assistant Vice President