Incserv’s online portal, Snapshot, makes it easy for businesses of any size to manage their entities. But what does that mean? And if you are not already using Snapshot, why should you? Let’s dive into Snapshot’s key features designed to save you time, money, and stress.

Pay and Track Invoices

The ability to pay invoices online is not unique to Snapshot. In fact, you can pay invoices right from Incserv’s homepage. With Snapshot you can easily pay multiple invoices at one time, from one place. And if you have multiple entities with multiple invoices, Snapshot can handle that too. Instead of typing out hundreds of client invoices, all client information is stored in one place so it can be a simple plug and play each month.

Paying Taxes, Filing Annual Reports, and Submitting Beneficial Ownership Information Reports BOI

Much like paying invoices, Snapshot offers a platform for you to pay your annual Delaware taxes and file your Delaware annual reports. When our compliance division notifies you of an upcoming deadline via email, you can instantly log into Snapshot and submit your filing or payment – and avoid costly late fees (which, by the way, start at $200 and accrue interest!) 

Additionally, if you choose to have Incserv handle your Delaware requirements on your behalf, there will be a full copy of those records in your Snapshot account. This is not something you get if you’re filing on your own through the state of Delaware’s website. (On the state’s website, you’ll have the opportunity to download a full copy of the report but if you don’t save it immediately or accidentally click off before saving, you won’t be able to access a full copy of the document. Snapshot makes all of that a non-issue.)

Incserv clients that use our Annual Report Filing Service (ARFS) have access to an additional section of Snapshot, the Entity Compliance page. Here, you can see all of your entities where we handle the annual report filing for you and have access to important information such as when the next report is due, how far through filing the report Incserv staff is, whether we need anything from you, and any copies of past filed reports. So what do we need from you?  Each year, we ask you to update the intake form for your entities. If everything is the same, simply submit the intake form and we’ll handle the filing. If there have been changes, those are easy to make by updating last year’s info, which is saved on the form.

Finally, filing Beneficial Ownership Information with FinCEN is a relatively new corporate compliance requirement that you can also take care of in Snapshot.

Business and Financial History

Snapshot is your online filing system. Can’t remember what date you filed your taxes for that one entity? Snapshot has you covered. Where is the annual report from 2017? Snapshot has you covered. Snapshot keeps records of your business transactions as far back as two decades! And if you aren’t able to find something you always have the ability to reach out to an Incserv representative to help you navigate the portal. 

Updated Contact Information

Help us help you! Much like your company’s history, it’s equally important to keep your entity and contact information up to date. This is how we’re best able to serve you – and you’d be amazed at how often client contact information is out of date when we reach out. When contact information is kept up to date, communication is streamlined. When communication is streamlined, filing requirements and payments happen in a timely manner, avoiding late fees. With Snapshot, you can update contact information in just a few clicks. 

Pro Tip: Set a quarterly calendar reminder to log into Snapshot to ensure that all contact information is accurate and up to date.  

Resources 

The Resources section of Snapshot features a wealth of information, including state-specific filing information and deadlines in all 50 states and Washington, D.C., helpful FAQs and a glossary of common corporate service and compliance terms that might not always seem so straightforward.

Bottom Line

Whether you manage one entity or 100, Snapshot is your 24/7 resource for all things corporate services and compliance. Everything in one place; convenient and accessible. 

To learn more about Snapshot, get in touch. We’ll be happy to show you around.