Certificate of Incumbency: Does Your Company Need One?

Posted by Gennine Cooper
November 11, 2020

A Certificate of Incumbency is a document that confirms the identity of individuals within a company. This document may also be known as a Statement of Incumbency or Incumbency Certificate. Depending on the type of company, the document may identify the members and managers or the officers and shareholders of the company.

What Information is Usually in a Certificate of Incumbency?

  • When and where the company was formed, as well as the state file number
  • Registered Agent details for the company
  • Names and titles of company officials
  • Shareholder names, titles, and stock ownership details
  • Status in the jurisdiction of formation

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The details within the document are based upon the company’s state registration records and internal documentation, such as meeting minutes. The internal documents used to prepare the document are attached to the certificate. Many times, a Certificate of Good Standing from the jurisdiction of record is also obtained and attached as further proof.  The Incumbency is then signed by the agent of record and notarized.

If your company has an international bank account, the bank may request the Incumbency be prepared and presented to them on an annual basis, for their internal due diligence. The document can also provide the rightful owners of a company, as it is prepared by the agent of record.

If you have additional questions or need assistance with obtaining a Certificate of Incumbency, give us a call or email us. Please note that Incserv must be the Registered Agent of a company in order to prepare a Certificate of Incumbency. If you require a Certificate of Incumbency and we are not the Registered Agent, ask us about changing your Registered Agent.