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Incserv’s Holiday Closures

Reminder…

Incserv will be closing at 5:00 pm (ET) on Wednesday, November 23rd and will be closed on Thursday, November 24th and Friday, November 25th in observance of the Thanksgiving holiday.

If you anticipate special needs between 5:00 pm and 8:00 pm (ET) on Wednesday, November 23rd, please contact Incserv in advance so a Client Services Representative may work with you to ensure your needs are met.

Please note, Incserv will again be extending operating hours starting November 28, 2016. From November 28th through December 30th, Incserv will be open 8:30 am to 9:00 pm (ET) (5:30 am to 6:00 pm (PT).

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Closed – May 30, 2016

All IncServ offices will be closed on Monday, May 30, 2016, in observance of Memorial Day and will resume normal business hours on Tuesday, May 31, 2016 at 8:30 AM (ET).

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Have a Safe and Pleasant Holiday Weekend!

Have questions about a specific jurisdiction? IncServ posts a monthly jurisdictional closing blog. To view the full list of closures, click here.

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The Panama Papers Part II

The Panama Papers Part II

Joshua M. Twilley, President of Incorporating Services, Ltd. shares with us the following with regards to the Panama Papers.

The Panama Papers (Papers) put a spotlight on the uses of corporate entities for tax purposes.  While many (if not most) of the entities in the Papers were established legally and are not necessarily involved in legal wrongdoing, the focus on the uses of corporate entities and how they can be monitored while protecting the privacy of entities is an important discussion.  I previously wrote about the Panama Papers here.

Rick Geisenberger, Chief Deputy Secretary of State of Delaware and head of the Department of Corporations, recently outlined some of the issues facing identification and prosecution of those using corporate entities operating in illegal ways.  Mr. Geisenberger ‘s article appears in the September/October 2016 issue of Delaware Business, a publication of the Delaware State Chamber of Commerce.

This insightful article, which can be found here, also highlights several easy-to-implement solutions to make sure corporate entities are not used for illegal purposes.

Delaware has been a leader on developing best practices for protecting America’s interests, which many other states have adopted.  I agree with Rick that the solution can’t be solved by looking to each state to adopt some form of compliance, with 50 different sets of laws and 50 different levels of corporate involvement.  The currently proposed federal solution outlined in the article would ensure compliance in all jurisdictions, creating a good balance of protection and privacy, and give federal authorities the ability to investigate and prosecute.

The information within this post is intended for general information purposes only. Incserv and its employees cannot offer legal or financial advice. Please consult with your legal counsel for assistance in how this information may or may not affect you and your business prior to making any decisions. The above information (and any attachments) should be judged accordingly.

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Where to File UCCs in Washington, DC

Where to File UCCs in Washington, DC

Deirdre Davis-Washington, Assistant Vice President of Branch Operations in Washington, DC was recently asked about UCC searches and where to search and subsequently file in the District of Columbia. Deirdre shared this brief but valuable description:

Security interest filings in Washington, DC are filed with the Recorder of Deeds (ROD).  If you have a UCC against real property, better known as a “fixture filing”, this would be filed in the land records of the ROD, while others are found in the “chattel” records (yes, DC still uses the word chattel).   You may also search for tax liens and judgments at the ROD.

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The District has also be known to be the default place for filing of UCC’s against foreign entities doing business in the US.  Not sure where the company is doing business?  Just try searching the DC Recorder of Deeds!

For assistance in Washington, DC with UCC searching or filing or to learn more about any of the services available from our office, contact our DC office directly via email to dcorders@incserv.com.

The information within this post is intended for general information purposes only. Incserv and its employees cannot offer legal or financial advice. Please consult with your legal counsel for assistance in how this information may or may not affect you and your business prior to making any decisions. The above information (and any attachments) should be judged accordingly.

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Delays expected at Some Embassies and Consulates

Delays expected at Some Embassies and Consulates

Deirdre Davis-Washington, Assistant Vice President of Branch Operations in Washington, DC shares the following news with regards to legalizations:

Please note many Islamic country Embassies will be closed one or more days this week beginning Monday, September 12, 2016 in observance of the Muslim holiday, Eid al Adha. This will cause a delay in the processing time of legalization of documents through these embassies.

If you have any questions about obtaining an apostille, authentication and/or legalization for documents to be used in a specific country, please do not hesitate to contact our Washington, DC office at 202.386.7575 to inquire about the specifics of a particular embassy or consulate.

For assistance in Washington, DC with any Federal Agency or Embassy service or to learn more about any of the above mentioned services, contact our office at dcorders@incserv.com.

The information within this post is intended for general information purposes only. Incserv and its employees cannot offer legal or financial advice. Please consult with your legal counsel for assistance in how this information may or may not affect you and your business prior to making any decisions. The above information (and any attachments) should be judged accordingly.

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New Things Are Happening In DC!

New Things Are Happening In DC!

As you know, Washington, DC is the Capital of the United States. It’s busy and exciting! Right now there are so many new things happening in Washington, DC.

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Check out our DC Special Report below!

Apostille and Notary Certificates – The DC Government has changed the look of their Apostille and Notary Certificates. They are now blue and on watermark paper. In addition, the notary certificates no longer have ribbons attaching the pages but are uniform with the Apostille certificates.

Business Licensing- DC Business Licensing has simplified its processes for obtaining a NEW general business license. We can submit an electronic request and print the licenses out same day, if approved by the division. This enables us to monitor the status of your request and be aware should the division have any questions.

Office of the Comptroller of Currency (OCC) – Every federal agency, including the OCC, quotes 20 business days for processing and most times, requests really do take this long to be returned. Our DC office now has the ability to track the progress of requests submitted to the OCC online. We will continue to pick up the original document(s) from the office. This new process is cutting the processing time down for certificates of corporate existence to 7-10 business days. All other copy retrieval requests are still running about 15-20 business days for processing but we hope the new system will continue to improve the turnaround times.

DCRA Biennial Report Deadline – All entities that were required to file its biennial report with the Department of Consumer & Regulatory Affairs (DCRA), Corporations Division this year and did not by the final due date of August 31st have now been revoked as of September 1st. However, don’t worry; if you inadvertently overlooked the deadline, you can still restore the status of your company by filing a reinstatement application and your two-year report. Incserv can assist with submitting your filings over the counter and have you back in good standing in as little as one to three days.

Hague Apostille Convention – Just a reminder, Chile, became a Hague Apostille Country as of August 30, 2016. If your documents are state-issued or have been notarized, you can now obtain an Apostille on the state level. If your document is a federally issued document, you will need to obtain your apostille from the U.S. Department of State. There is no need to go to the embassy any longer for full legalization.

For assistance in Washington, DC or to learn more about any of the above mentioned services, contact our office at dcorders@incserv.com.

The information within this post is intended for general information purposes only. Incserv and its employees cannot offer legal or financial advice. Please consult with your legal counsel for assistance in how this information may or may not affect you and your business prior to making any decisions. The above information (and any attachments) should be judged accordingly.

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DE Secretary Of State Cut-Off Times Altered!

DE Secretary Of State Cut-Off Times Altered!

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On Thursday, September 8, 2016 an Employee Recognition Luncheon is planned for all the employees of the Delaware Secretary of State – Division of Corporations. State services have been altered.

All 30 Minute and One-Hour service filings must be received prior to 6:00 PM (ET) and Two-Hour service filings will need to be received prior to 5:00 PM (ET). All other cut-off times will remain unchanged.

We will be able to secure filing dates and times until 12:00 AM (ET).

To meet these deadlines, IncServ must receive all filings AT LEAST 15 MINUTES before the DE SOS corresponding cut-off times.

IncServ will have full-staff available to meet all of your corporate and UCC needs. Contact us via email or call 800.346.4646 (International callers please dial 302.531.0855).

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Florida Has Declared A State Of Emergency!

Florida Has Declared A State Of Emergency!

 

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The Governor of Florida has declared a State of Emergency as they brace themselves for Tropical Storm Hermine. Governor Scott announced, “Today, in preparation for Tropical Storm Hermine, I have ordered the closure of state offices and buildings in 51 counties at noon. Our employees work very hard and their safety is of the upmost importance.”

As of now, state offices will be closed in the following counties:
ALACHUA, BAKER, BAY, BRADFORD, BREVARD, CALHOUN, CITRUS, CLAY, COLUMBIA, DIXIE, DUVAL, ESCAMBIA, FLAGLER, FRANKLIN, GADSDEN, GILCHRIST, GULF, HAMILTON, HERNANDO, HILLSBOROUGH, HOLMES, JACKSON, JEFFERSON, LAFAYETTE, LAKE, LEON, LEVY, LIBERTY, MADISON, MANATEE, MARION, NASSAU, OKALOOSA, ORANGE, OSCEOLA, PASCO, PINELLAS, POLK, PUTNAM, SANTA ROSA, SARASOTA, SEMINOLE, ST. JOHNS, SUMTER, SUWANNEE, TAYLOR, UNION, VOLUSIA, WAKULLA, WALTON, AND WASHINGTON

Decisions regarding Friday, September 2nd will be made after further weather updates. If you have business matters pertaining to Florida, please take this into consideration when planning. Please contact us or check back here for updated information.

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Closed – September 5th

Closed – September 5th

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All IncServ offices will be closed on Monday, September 5, 2016, in observance of Labor Day and will resume normal business hours on Tuesday, September 6, 2016 at 8:30 AM (ET).

Have a safe and pleasant holiday weekend!

Have questions about a specific jurisdiction? IncServ posts a monthly jurisdictional closing blog. To view the full list of closures, click here.

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Navigating D.C.’s Airbnb Rules & Regs

Navigating D.C.’s Airbnb Rules & Regs

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We are pleased to share the below article written by Ms. Valerie M. Blake of Keller Williams Realty in Washington, DC. The article appeared on August 28, 2016 on the website Washington Blade. An excerpt of the article is displayed below. Please click on the link at the end of the excerpt to read the article in its entirety.

Thinking of renting your D.C. home on Airbnb? There’s a long list of rules and regulations to navigate.

Have you ever awakened in the middle of the night and stumbled into the bathroom only to find a stranger there? If so, then either you were very drunk the night before and forgot who you brought home or you may be renting part of your home with Airbnb.

Airbnb, Inc. was founded in San Francisco in August 2008 as a peer-to-peer (P2P) service to make short-term housing available to business and vacation travelers who prefer the ambiance of a home to the sterility of a hotel. Properties are now available to rent in nearly 200 countries worldwide.

Eight years later, however, we are still struggling with the legality, security and logistics of having strangers in our homes, which prompted the Short-term Rental Regulation and Housing Protection Act of 2015 (DC B-414) to be introduced in the D.C. Council on Sept. 22, 2015 by then-Council member Vincent Orange. The bill would regulate transient housing accommodations offering stays of less than 30 days and is still under review by the Council.

In the interim, the Department of Consumer and Regulatory Affairs (DCRA) instructs a would-be Airbnb landlord to follow the current procedures for licensing a single unit property such as a house or condominium or, if applicable, a two-unit property such as the elusive rowhouse with English basement rental unit sought by many of today’s real estate buyers.

Each D.C. rental property must be properly licensed, meet the requirements of the D.C. Construction Codes and fall within the guidelines of any restrictive covenants placed on the property by a condominium, cooperative or homeowners association. Potential Airbnb landlords are often disappointed to find that their condo, co-op and HOA rules require a minimum lease of 12 months and that short-term rentals are prohibited.

A Basic Business License (BBL) is required for each property. An application for a two-year BBL must be filed with additional supporting documents and fees totaling slightly less than $200.

If you own your property as an entity such as a corporation, limited liability company (LLC) or partnership, then you may need to register with the Corporations Division of the DCRA before filing your BBL application.

Read the article in full

Special thanks again to Ms. Blake. She can be reached at 202-246-8602 or Valerie@DCHomeQuest.com. Each Keller Williams Realty office is independently owned and operated. Equal Housing Opportunity.

For assistance in Navigating through this process in Washington, DC contact our office at 202.386.7575 or dcorders@incserv.com.

The information within this post is intended for general information purposes only. Incserv and its employees cannot offer legal or financial advice. Please consult with your legal counsel for assistance in how this information may or may not affect you and your business prior to making any decisions. The above information (and any attachments) should be judged accordingly.